Thank you for signing up to volunteer at our Third Annual Gingerbread House Soirée.

Intended to restore childhood magic and instill holiday traditions, our annual fun-filled Gingerbread House Soirée is so much more than a party, it is a declaration of the healing power of a family! The families of the children and teens we serve, both biological and fostered, are all invited to enjoy a magical evening where they are given the opportunity to create core memories that will last a lifetime. From decorating gingerbread houses, to enjoying sweet treats and receiving gifts — every detail is intended to bring hope and joy to those who attend!

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Gingerbread House Soirée

Sunday, December 8

Agapé San Clemente

1531 N El Camino Real

San Clemente, CA 92672

Your Role.

As a volunteer, you will play a vital role in creating a joyful and inclusive atmosphere where kids can build gingerbread houses, share laughter and craft core memories that will last a lifetime!

Your mission goes beyond assisting with an event and facilitating activities; your loving presence ensures every child and family feels seen, loved, and cared for during this special season. By dedicating your time and heart, you’ll make a profound impact on the lives of children who truly deserve to receive all the joy they can get!

Below you will find information on the different areas/stations — one of which will be assigned to you the day of the event. Thank you for your servant heart!

For any questions or concerns please contact dez@wildandwhimsyfoundation.org

Stations.

  • Gingerbread Houses ✺

    Build gingerbread houses with children.

    Set up @ 2:00pm

    You will be in charge of setting up and facilitating the creation of the gingerbread houses! Upon check in, you will be given your ‘Gingerbread House’ bin along with instructions on running your station.

    Breakdown starts @ 6:45pm

  • Santa's Letters ✺

    Write letters to Santa with children.

    Set up @ 2:00pm

    You will be in charge of setting up and facilitating the writing of letters to Santa and supervising children while they color. Upon check in, you will be given your ‘Santa’s Letters’ bin along with instructions on running your station.

    Breakdown starts @ 6:45pm

  • Cookie Decorating ✺

    Decorate cookies with children.

    Set up @ 2:00pm

    You will be in charge of setting up and facilitating the decorating of cookies. Upon check in, you will be given your ‘Cookie Decorating’ bin along with instructions on running your station.

    Breakdown @ 6:45pm

  • Hot Cocoa ✺

    Make hot cocoa to share with others.

    Set Up @ 2:00pm

    You will be in charge of setting up, making and serving hot cocoa to guests at the event. Upon check in, you will be given your ‘Hot Cocoa’ bin along with instructions on running your station.

    Breakdown starts @ 6:45pm

  • Grazing Table ✺

    Set up food table and serve guests.

    Set up @ 1:30pm

    You will be in charge of helping with the set up of the food table and facilitate the serving of guests.

    Breakdown starts @ 6:45pm

  • Guest Welcome ✺

    Checking in guests.

    Set up @ 1:30pm

    You will be in charge of greeting guests and checking them in via ipad. You will also provide “station cards” to guests as they check in.

    Breakdown starts @ 6:30pm

  • Santa Picture ✺

    Staging opportunities to meet/take pictures with Santa.

    Set up @ 2:00pm

    Upon check you will be given instructions on running your station and where to locate santa.

    Breakdown starts @ 6:45pm

  • Crafts ✺

    Coloring wooden gingerbread houses and ornaments.

    Set up @ 2:00pm

    You will set up and help facilitate the craft station. Upon check in you will be given your ‘Crafts’ bin along with instructions on running your station.

    Breakdown starts @ 6:45pm

  • Santa's Sweet Shop ✺

    Create treat table and serve treats.

    Set up @ 2:00pm

    You will be in charge of setting up the sweet treats and helping children create their goodie bags. Upon check in you will be given ‘Santa’s Sweet Shop’ bin as well as instructions on running your station.

    Breakdown starts @ 6:45pm

  • Games ✺

    Run game[s] at event.

    Set up @ 2:00pm

    You will be in charge of facilitating games! Upon check in you will be given your ‘Games Station’ bin. Inside you’ll find instructions on running your station.

    Breakdown starts @ 6:45pm

  • Gifting ✺

    Help create the gifting/tree station.

    Set up @ 1:30pm

    You will be in charge of decorating the Christmas trees as well as organizing gifts under them. Upon check in you will be given your ‘Tree/Gift’ bin along with instructions on running your station.

    Breakdown starts @ 7:00pm

  • Set up + Tear down ✺

    General setting up and tearing down event.

    Set up @ 1:30pm

    After check in in you will meet at the uhaul truck.

    Teardown loading starts @ 7:00pm

Frequently Asked Questions -

Frequently Asked Questions -

  • Volunteer Check-In will begin promptly at 1:45pm (unless otherwise communicated to you). Once checked in, you will be given further instructions on where to find your station bin. We will have an ALL TEAM Volunteer meeting in the courtyard at 2:00pm sharp and then disperse to our stations!

  • There are limited parking spots onsite and plenty of street parking available around the venue.

  • You can email dez@wildandwhimsyfoundation.org with any questions you may have prior to or on the day of the event.

  • Fun, festive and comfortable holiday inspired attire :)

  • YES! You are more than welcome to share about the event, however, for legal and privacy reasons you are unable to post photos of the children’s faces.